Deputy General Manager, Administration

Job Title: Deputy General Manager, Administration Job Grade: Deputy General Manager Level

Job Overview: The Deputy General Manager, Administration is responsible for providing strategic and operational leadership for the administrative functions of the organization.

The role involves ensuring effective management of administrative services, facilities, logistics, employee welfare, office operations, and support services to facilitate smooth and efficient business operations.

Key Responsibilities:

1. Administrative Management

· Provide strategic direction and oversight for all administrative activities and support services.

· Develop and implement administrative policies, procedures, and standards in line with organizational objectives.

2. Facilities and Office Management

· Oversee the management and maintenance of office facilities, buildings, and other administrative infrastructure.

· Ensure a safe, functional, and conducive working environment for employees.

3. Transport and Logistics Management

· Oversee staff transportation, fleet management, and other logistics-related activities.

· Ensure effective utilization and maintenance of company vehicles and other logistical resources.

4. Vendor and Service Provider Management

· Manage relationships with external vendors, contractors, and service providers.

· Ensure quality, timely delivery, and cost-effective provision of administrative services.

5. Employee Welfare and Support Services

· Coordinate employee welfare initiatives and administrative support services.

· Address employee administrative concerns and ensure timely resolution of issues.

6. Budget and Cost Management

· Develop and manage the Administration Department's budget.

· Monitor administrative expenditure and identify opportunities for cost optimization.

7. Policy and Compliance

· Ensure compliance with company policies, statutory requirements, and applicable administrative standards.

· Establish appropriate controls to minimize administrative and operational risks.

8. Team Leadership and Stakeholder Management

· Lead, mentor, and develop the Administration team to achieve departmental objectives.

· Collaborate with HR, Finance, Operations, Security, Procurement, and other departments to support business operations.

Qualifications and Experience:

· B.Sc./HND in Business Administration, Management, or a related field with a minimum of 27 years of relevant post-qualification experience.

· OR an MBA with a minimum of 24 years of relevant post-qualification experience.

· Proven experience in a senior administrative or management position, preferably within a large organization or industrial environment.

· Extensive experience in facilities management, logistics, fleet management, vendor management, employee welfare, and general administrative operations.

· Demonstrated ability to provide strategic leadership and effectively manage administrative functions and support services.

· Experience in managing budgets, service providers, contracts, and administrative resources.

· Strong knowledge of administrative policies, procedures, compliance requirements, and best practices.

Skills and Competencies:

· Strong leadership and people-management skills.

· Excellent administrative and organizational skills.

· Strong analytical and problem-solving abilities.

· Excellent communication and interpersonal skills.

· Strong negotiation and stakeholder-management skills.

· Ability to manage budgets and control administrative costs.

· High level of integrity, discretion, and professionalism.

· Ability to work under pressure and manage multiple priorities.

· Strong decision-making and strategic-thinking abilities.

· Must possess interpersonal astuteness and the ability to communicate effectively.

Working Conditions:

· The role is primarily office-based but requires regular interaction with various departments, facilities, and operational areas.

· May require occasional work outside normal working hours to support business operations and resolve administrative issues.

· Regular engagement with employees, contractors, vendors, and other stakeholders is expected.