Executive Assistant

Job Summary

The Executive Assistant will provide comprehensive, high-level administrative and strategic support to the Executive. This role demands exceptional organizational skills, discretion, and the ability to manage complex schedules and communications across diverse internal and external stakeholders.
The Executive Assistant will serve as a critical interface between the Executive and the rest of the organization, external partners, government officials, and key stakeholders, ensuring seamless operations of the Executive’s office.

Key Duties and Responsibilities

1. Calendar and Meeting Management
   • Manage and prioritize the Executive’s complex schedule, appointments, and travel arrangements.
   • Coordinate internal and external meetings, including board meetings, executive sessions, and high-profile engagements.
   • Prepare and distribute meeting agendas, briefing notes, and follow-up action items.
2. Communication and Correspondence
   • Serve as the primary point of contact for all communications directed to the Executive.
   • Draft, review, and manage correspondence, emails, memos, and reports on behalf of the Executive.
   • Handle confidential and sensitive information with the utmost discretion.
3. Coordination and Liaison
   • Facilitate communication between the Executive’s office and internal departments, subsidiaries, and external stakeholders.
   • Coordinate special projects, events, and initiatives as directed by the Executive.
   • Liaise with government officials, business partners, and other VIPs on behalf of the Executive.
4. Information Management and Reporting
   • Organize, maintain, and manage documents, files, and records for the Executive’s office.
   • Compile reports, presentations, and briefing materials to support the Executive’s decision-making
   • Monitor and track key initiatives and deadlines, ensuring timely completion.
5. Travel and Logistics
   • Plan and coordinate domestic and international travel itineraries, including logistics, accommodation, and protocol arrangements.
   • Ensure all travel plans align with the Executive’s priorities and preferences.

Key Requirements

• Bachelor’s degree in Business Administration, Communications, or related field
• Minimum of 3–5 years experience as an executive assistant supporting senior executives, preferably at the C-suite level
• Exceptional organizational and time-management skills
• Excellent written and verbal communication skills
• Proven ability to handle confidential information with discretion and professionalism.