Senior Executive Assistant

Job Summary

The Senior Executive Assistant will provide high-level administrative and strategic support to the Executive, ensuring efficient coordination of daily operations, meetings, communications, and executive-level engagements. The role requires a proactive, highly organized individual capable of managing confidential information, prioritizing competing demands, and acting as a key liaison between executives, internal teams, and external stakeholders.

Key Responsibilities

• Provide comprehensive executive support to the Executive, including diary management, meeting coordination, and travel arrangements
• Manage and prioritize the Executive’s calendar, ensuring optimal time management and scheduling efficiency
• Prepare, review, and manage correspondence, reports, presentations, and briefing materials
• Act as the first point of contact between the Executive and internal/external stakeholders
• Coordinate executive meetings, board meetings, and leadership sessions, including logistics, agendas, and minutes
• Follow up on action items and ensure timely completion of tasks assigned by the Executive
• Support preparation for high-level meetings, presentations, and stakeholder engagements
• Handle sensitive and confidential information with the highest level of discretion
• Track and manage key deadlines, commitments, and priorities on behalf of the Executive
• Liaise with internal departments to ensure smooth execution of executive directives
• Support special projects and ad-hoc assignments as required
• Manage travel arrangements, itineraries, and expense reporting for the Executive

Requirements

• Bachelor’s degree in Business Administration, Management, or related field
• Minimum of 10 years’ experience as an Executive Assistant supporting senior or C-suite executives in a reputable organization
• Strong organizational and multitasking skills with excellent attention to detail
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and confidentiality
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools
• Ability to work under pressure and manage multiple priorities in a fast-paced environment
• Strong interpersonal skills with the ability to interact confidently with senior stakeholders
• Proactive, resourceful, and solution-oriented mindset
• Experience in a corporate or multinational environment is an added advantage