Fleet Officer

Job Title: Fleet Officer

Department: Fleet Operations

Directly Supervises: Truck Drivers.

Job Summary: The Fleet Officer is a senior staff role that supports the Fleet Manager in overseeing the operations and administration of assigned trucks. The role also involves analyzing fleet performance data to identify opportunities for improvement.

Specific Job Responsibilities:

• Assist with daily fleet operations, including vehicle, driver, and maintenance coordination.
• Conduct routine truck inspections to ensure compliance with safety and regulatory standards.
• Dispatch loaded trucks, approve the required fuel or gas quantity, and ensure all dispatch documents are completed before drivers depart.
• Receive trucks returning from delivery points and confirm that the loaded goods were delivered in the correct quantities.
• Ensure return documentation is properly completed, waybill copies are received and filed, and originals are processed for payment of waybill allowances.
• Report daily route activities, including dispatches, returns, highway breakdowns, accidents, and related issues, to the Fleet Manager.
• Inspect trucks on return and before dispatch to identify driver misuse, negligence, or willful damage.
• Ensure each truck logbook is updated with all required information.
• Ensure each driver maintains the approved minimum fuel reserve in the tank.
• Report daily, weekly, and monthly trip performance for assigned truck routes.
• Ensure drivers comply with turnaround time requirements.
• Ensure effective tracking of all assigned trucks in conjunction with the Tracking Unit.
• Ensure trucks are used efficiently and only on approved routes.

Educational Requirement: First Degree/HND in Business Administration/Transport Management/ Social Science or equivalent in any related discipline.

Skills and Competencies:

• B.Sc., HND or equivalent certificate with minimum of 2 years in any related field.
• Basic knowledge of fleet management practices and principles.
• Proficient in Microsoft Office applications.
• Ability to handle conflict and resolve differences of opinion.
• Familiar with fleet management software and technology.