Invoice Receipt Officer  

Job Summary

The role is responsible for managing the receipt, verification, documentation and tracking of vendor and staff invoices and payment requests. The position supports the centralized Invoice Submission Centre by ensuring proper matching of invoices with supporting documents, timely resolution of queries, accurate record-keeping and provision of supporting documentation for month-end journal entries.

Key Duties and Responsibilities

• Receiving invoices and payment requests from vendors and staff, ensuring they are accompanied by the relevant Purchase Orders (POs) and Goods Receipt Notes (GRNs) or Service Entry Sheets (SES).
• Performing two-way and three-way matching of payment requests against the relevant supporting documents.
• Scanning verified payment request documents and forwarding them to Pre-Payment Audit (ICU) for verification.
• Liaising with Internal Control and relevant process owners to resolve queries and discrepancies relating to invoices and payment requests.
• Archiving hard-copy invoice and payment request documents for audit purposes.
• Tracking invoices and payment requests through the payment process to monitor their status.
• Providing supporting documentation for month-end journal entries.
• Performing other duties as may be assigned by the Head of Department.

Key Requirements

• BSc/HND in Accounting or an equivalent qualification.
• Minimum of one (1) year of post-NYSC work experience.
• Previous experience working in an Enterprise Resource Planning (ERP) environment.
• Knowledge of SAP ERP will be an added advantage.

Skills and Competencies

• Proficiency in Microsoft Excel, Word and PowerPoint.
• Good understanding of invoice processing and payment request documentation.
• Ability to perform two-way and three-way matching of invoices and supporting documents.
• Effective verbal and written communication skills.
• Strong organisational skills and attention to detail.
• Ability to prioritise tasks and manage multiple responsibilities effectively.
• Good record-keeping and documentation skills.
• Ability to work collaboratively with Internal Control and other relevant stakeholders.