Procurement Contract Specialist

Procurement Contract Specialist

Job Title: Procurement Contract Specialist

Reports to: Procurement Contract Lead 

Location: Dangote Petroleum Refinery & Petrochemicals FZE, Lagos

Purpose

To manage the full lifecycle of procurement contracts for goods, services, projects, and turnaround activities, ensuring contractual compliance, commercial value realization, risk mitigation, supplier performance management, and alignment with refinery and petrochemical business objectives.

The role serves as the focal point for contract administration, contract governance, claims management, contract performance monitoring, and contract close-out activities while ensuring adherence to corporate procurement policies and regulatory requirements. 

Scope of Responsibility

• Post-award contract administration.  

• Contract execution monitoring.  

• Contract change management.  

• Contract documentation and records management.  

• Contract performance tracking.  

• Contract milestone management.  

• Commercial administration.  

• Contract payment validation support.  

• Contract claims administration.  

• Contract close-out management. 

Key Roles & Responsibilities

Contract Administration 
• Administer contracts following award and execution.  

• Ensure contractual obligations are properly documented and monitored.  

• Maintain complete contract files and records.  

• Monitor contract validity periods and deliverables.  

• Ensure contract documentation remains current and accessible.  

Contract Execution Monitoring 

• Monitor contractor compliance with contractual deliverables.  

• Track contract milestones and key deliverables.  

• Coordinate with contract owners to verify progress against contractual commitments.  

• Escalate contract execution issues where required.

• Maintain contract performance records.

Contract Change Management

• Manage contract amendments, variations, and change orders.

• Coordinate preparation and approval of contract modifications.

• Maintain change management documentation.

• Track cumulative impact of variations on contract value and schedule.

• Ensure approved changes are incorporated into contract records.

Commercial Administration 

• Monitor contract values and utilization levels.

• Track committed versus actual contract spend.

• Verify invoices against approved contract terms and payment schedules.

• Support payment certification processes.

• Maintain contract financial tracking records.

Claims Administration 

• Maintain records of contractors and company claims.

• Support evaluation and processing of contractual claims.

• Coordinate documentation required for claims reviews.

• Monitor claims status and resolution progress.

• Maintain claims registers and support documentation.

Contract Performance Tracking

• Measure contract execution against agreed contractual requirements.

• Prepare contract status reports.

• Monitor service delivery and work completion progress.

• Track contractual obligations and milestones.

• Support contract review meetings with stakeholders.

Contract Records Management

• Maintain centralized contract repositories.

• Ensure document version control. 

• Manage contract correspondence records.

• Maintain contract registers and databases.

• Support document retrieval and reporting requirements.

Contract Close-Out

• Coordinate contract completion activities.

• Verify completion of contractual obligations.

• Facilitate final account reconciliation.

• Ensure proper archiving of contract documentation.

• Conduct contract close-out reviews and lessons learned sessions.

Stakeholder Coordination

• Liaise with Procurement, Legal, Finance, Projects, Operations, Maintenance, and Logistics teams. 

• Support contract owners in contract administration matters.

• Facilitate resolution of contractual administration issues.

• Provide contractual status updates to management. 

Qualifications & Experience

▪ Bachelor’s Degree in fields like Law (LL.B), Business Administration, Finance, Economics, or Supply Chain Management.

▪ 3–7+ years in procurement or supply chain, with at least 3 years specifically focused on contract management.

▪ Master's Degree/MBA – added advantage.

▪ Professional certification (CPCM, CCCM CFCM, CIPS etc.) is an advantage

▪ Experience in managing high-value service and project contracts.

▪ Experience with EPC, maintenance, and turnaround contracts preferred. 

Functional Competencies

Contract Administration

• Contract lifecycle management

• Contract interpretation

• Contract execution monitoring

• Contract documentation management

• Contract close-out administration 

Change Management

• Variation order management

• Contract amendment administration

• Change control processes

• Scope change tracking 

Commercial Administration

• Contract value monitoring

• Payment certification support

• Invoice validation

• Financial tracking

• Contract utilization monitoring

Claims Administration

• Claims documentation

• Claims tracking

• Contract correspondence management

• Dispute documentation support

Project & Operational Contracts

• EPC contracts

• Maintenance contracts

• Service agreements

• Construction contracts

• Turnaround contracts

Reporting & Analytics

• Contract reporting

• Contract dashboards

• Data analysis

• Performance tracking 

Behavioural Competencies

Personal Leadership

• Accountability

• Ownership mindset

• Integrity

• Professionalism

Analytical Capability 

• Attention to detail

• Critical thinking

• Problem solving

• Commercial awareness 

Communication Skills

• Report writing 

• Contract correspondence

• Presentation skills

• Stakeholder communication 

Relationship Management

• Collaboration

• Coordination skills

• Influencing capability

• Teamwork

Personal Effectiveness 

• Planning and organizing

• Time management

• Adaptability

• Continuous improvement mindset 

Digital Competencies

ERP & Procurement Systems

• SAP S/4HANA

• SAP Ariba 

Contract Management Systems

• Contract Lifecycle Management (CLM) platforms

• Electronic document management systems

• Contract repositories

• Workflow management systems

Reporting & Analytics

• Microsoft Power BI

• Advanced Microsoft Excel

• Contract performance dashboards

Collaboration Tools

• Microsoft Teams

• SharePoint

• Electronic approval system