Bilingual Executive Assistant PanAfrica Finance

Job Summary
The Bilingual Finance Executive Assistant serves as a key business partner to the Regional CFO for PanAfrica, which encompasses 10 countries in Sub-Saharan Africa. This role is responsible for effectively managing all finance-related administrative processes and requirements between the Head Office and the PanAfrica countries, in alignment with Group policies and procedures.

The Bilingual Finance Executive Assistant primarily — though not exclusively — coordinates and, where necessary, drives regional project tracking, streamlines administrative processes, organizes meetings and travel, and facilitates clear communication.

This role acts as a catalyst for enhancing collaboration, efficiency, and value creation between the Group and the region.

Key Duties and Responsibilities

Administrative Processes

• Process and track cash calls, and prepare monthly performance reports

• Track authority letters

• Create and maintain databases for tracking critical information

• Provide general administrative support

Meetings Planning & Arrangements

• Manage the RCFO’s calendar

• Plan monthly performance review meetings with the Office of the GMD and Country CEOs

• Distribute and monitor meeting invitations

• Prepare meeting minutes

• Track agreed-upon action items

• Plan and organize ad hoc Regional Office Finance meetings

Travel Organization

• Organize the annual travel plan

• Coordinate regional team visits across all 10 PanAfrica countries

• Plan and coordinate Finance team visits to the Head Office

Performance Management & Development

• Plan and support the RCFO’s continuous and mid-year performance assessments

• Ensure timely planning and execution of half-year and full-year performance assessments for all Finance staff

• Coordinate and drive the in-house expertise development initiative

Communication

• Share daily key news updates from Nigeria

• Provide weekly key news updates across the PanAfrica region

• Act as a Social, Health & Safety ambassador

Systems & Processes

• Prepare and share regular and ad hoc reports as required by the RCFO

• Collaborate with IT to enhance and automate administrative procedures

Document Management

• Ensure all critical documents, including weekly and monthly reports, are stored in the agreed location on time for easy reference and retrieval

Key Requirements

Education and Work Experience

• Minimum of a Higher Diploma or a Bachelor's Degree

• 3–5 years of experience in a similar role

Skills and Behaviors

• In-depth understanding of the full Microsoft Office Suite

• Strong ability to organize daily workload and set priorities effectively

• Proven ability to meet deadlines in a fast-paced and rapidly changing environment

• Proactive approach to problem-solving with strong decision-making skills

• Professional-level verbal and written communication skills

• Excellent interpersonal relationship skills

• Proficiency in French (spoken and written)

Benefits

• Private Health Insurance
• Paid Time Off
• Training & Development
• Career Development Opportunities