Executive Assistant to the RCFO

Executive Assistant to the Regional Chief Finance Officer (RCFO)

Dangote Cement Plc, Head Office – Nigeria Operations

Job Purpose

To provide high-level executive, administrative, and strategic support to the Regional Chief Finance Officer (RCFO) by managing schedules, coordinating finance leadership activities, facilitating communication across business units, monitoring action plans, preparing executive reports, and ensuring the effective functioning of the RCFO’s office.

The role serves as a key liaison between the RCFO and internal and external stakeholders and requires exceptional organizational skills, discretion, professionalism, and the ability to manage multiple priorities within a fast-paced finance environment.

Key Duties and Responsibilities

1. Executive Office Management

• Manage the RCFO's calendar, appointments, meetings, and travel schedules.
• Coordinate and prioritize appointments to ensure effective utilization of the RCFO's time.
• Screen incoming calls, correspondence, invitations, and meeting requests.
• Prepare daily schedules and briefing notes for the RCFO.
• Organize logistics for executive meetings, workshops, and strategic planning sessions.
• Ensure the RCFO is adequately prepared for meetings through provision of relevant documentation and background information.

2. Correspondence and Communication Management

• Draft and review professional correspondence, emails, reports, presentations, and memoranda for the RCFO.
• Handle confidential communications and sensitive information with the highest level of discretion.
• Act as the primary liaison between the RCFO and:
• Group CFO Office
• Finance Leadership Team
• Plant CFOs
• Functional Heads
• External Auditors
• Regulatory Authorities
• Financial Institutions
• Consultants and External Stakeholders
• Follow up on communications and ensure timely responses.

3. Meeting Coordination and Governance

• Coordinate Finance Leadership meetings, Management meetings, Budget Review meetings, and Board-related finance activities.
• Prepare agendas, meeting materials, presentations, and discussion papers.
• Attend meetings as required and record accurate minutes.
• Maintain action trackers and monitor implementation of decisions.
• Follow up with responsible managers to ensure timely completion of agreed actions.
• Maintain a repository of meeting minutes and resolutions.

4. Reporting and Executive Support

• Assist in the preparation of:
• Monthly Finance Performance Reports
• Budget Review Reports
• Quarterly Business Reviews
• Financial Presentations
• Board Papers
• Executive Committee Reports
• Strategy and Performance Dashboards
• Consolidate information from various Finance units for executive review.
• Support the RCFO in tracking key financial and operational KPIs.

5. Project Coordination and Follow-Up

• Coordinate strategic initiatives and special projects assigned by the RCFO.
• Monitor project timelines and deliverables across finance departments.
• Follow up on assignments issued by the RCFO to ensure closure.
• Escalate delays or bottlenecks to the RCFO where necessary.
• Maintain project status reports and executive dashboards.

6. Stakeholder Management

• Build and maintain effective working relationships with stakeholders across Dangote Cement operations.
• Facilitate communication between Head Office Finance and plant finance teams.
• Coordinate interactions with:
• Internal Audit
• Treasury
• Accounts Payable
• Accounts Receivable
• Tax
• Procurement
• Human Assets Management
• External Regulators
• Ensure professionalism in all engagements representing the RCFO’s office.

7. Travel and Event Management

• Coordinate domestic and international travel arrangements for the RCFO.
• Manage travel itineraries, accommodation, transportation, and visa requirements where necessary.
• Prepare travel packs, briefing notes, and meeting schedules.
• Process travel expense documentation and reimbursement requests.

8. Document and Records Management

• Maintain secure filing systems for executive records.
• Ensure proper archiving of finance reports, approvals, correspondence, and strategic documents.
• Manage electronic and physical records in compliance with company policies.
• Maintain confidentiality of all executive and finance documents.

9. Administrative and Operational Support

• Coordinate office activities within the RCFO Office.
• Track executive approvals and ensure timely routing of documents.
• Monitor departmental correspondence and workflow.
• Support budget administration for the RCFO Office.
• Coordinate procurement and administrative requests for the office.

10. Confidentiality and Information Security

• Handle highly confidential financial, business, and personnel information.
• Ensure compliance with Dangote Cement policies regarding information security and data protection.
• Maintain strict confidentiality regarding strategic decisions, financial results, acquisitions, restructuring initiatives, and executive communications.

Key Performance Indicators (KPIs)

Performance may be measured against:

• Executive calendar effectiveness.
• Timeliness of meeting preparation.
• Quality and accuracy of reports.
• Closure rate of RCFO action items.
• Stakeholder satisfaction.
• Timeliness of correspondence management.
• Accuracy of meeting minutes.
• Timely follow-up and escalation of critical issues.
• Compliance with confidentiality requirements.
• Effectiveness of document management processes.

Educational Qualifications

Minimum Requirement

• Bachelor's Degree or HND in:
• Accounting
• Business Administration
• Economics
• Finance
• Management Sciences
• Information Technology
• Related Discipline

Experience Requirements

• Minimum of 5 to 8 years relevant experience in Executive Assistance, Corporate Administration, or Finance Administration.
• Prior experience supporting C-suite executives is highly desirable.
• Experience within a finance, banking, manufacturing, or multinational environment is an added advantage.
• Exposure to Board, Executive Committee, or senior management support activities.

Technical Competencies

• Advanced Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Strong PowerPoint presentation development skills.
• Calendar and meeting management.
• Business writing and report preparation.
• Records and document management.
• SAP ERP knowledge.
• Budget and financial reporting awareness.
• Data management and analysis.
• Project coordination.

Behavioural Competencies

• Integrity and confidentiality.
• Professionalism and executive presence.
• Strong organizational ability.
• Excellent communication skills.
• Attention to detail.
• Time management.
• Proactive problem-solving.
• Relationship management.
• Ability to work under pressure.
• Sound judgment and discretion.
• Adaptability and resilience.

Authority Level

The Executive Assistant shall have authority to:

• Coordinate executive schedules on behalf of the RCFO.
• Request information and updates from Finance departments on behalf of the RCFO.
• Follow up on approved management actions and deliverables.
• Escalate overdue actions to the RCFO.
• Coordinate executive meetings and finance leadership engagements.