Accounts Payable

Key duties and responsibilities

• To ensure that where we have received goods or consumed services from suppliers the amounts due to the supplier are duly accrued for. To achieve this, we expect the staff to maintain close working relationship with other departments, especially stores, production, procurement, logistics.
• To ensure that our finance records/books are kept up to date at all times. We therefore expect AP supervisor to follow up on old items such as uncleared advances to vendors etc. every week and ensure they are satisfactorily dealt with.
• To ensure that all payments have sufficient supporting documentation i.e., PO/PR have been processed through SAP. In addition, for goods supplied, there is a GRN issued by the stores while for services consumed there is a service entry sheet.
• To ensure that cut off procedures are observed at the end of every month and that all vendor related payments in a given month are posted and accurately allocated in that month.
• To ensure that for all vendors statements are obtained and reconciled to SAP before cheque requisition or payment is released.
• To ensure there is three-way matching of documents before posting in the system. i.e., GRN, DN and Invoice.
• Ensuring portfolio of suppliers are reconciled and clean records are maintained in SAP.
• To clear retirements and staff advances based on approved documents.
• Reconciling and Clearing of GR/IR and SR/IR account.
• Perform any related activities as assigned by Senior