Principal Officer, HAM & Admin

Job Summary: Assist to drive implementation of approved HAM/Admin policies and programs to ensure efficient management of admin and material for the Plant/organization.

Key Duties and Responsibilities.

• Plan, coordinate and manage all administrative procedures and systems.
• Assist in driving the implementation of a fist class maintenance and management culture of all office and company residential buildings in the Plant’s portfolio.
• Regularly inspect the conditions of the plant’s facilities and ensure that maintenance contractors adhere to agreed Service Level Agreements (SLAs).
• Assist in driving the implementation of approved DCP’s fleet management policies and operations for the Plant to meet the current, emerging, and future operations.
• Supervise the Plant’s Fleet (official and pool vehicles) to ensure optimal usage and functionality; and minimize vehicle down time.
• Overseeing and agreeing contracts and providers for services including staff buses, house rent, cleaning, and maintenance.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints i.e., stationaries, furniture and cleaning items.
• Performing routine maintenance on facilities and making repairs as needed.
• Manage budgets for the administrative functions of the company.
• Coordinate and manage office events, meetings and official visit.
• Escalate administrative issues to the Head, HAM/Admin for speedy resolution.
• Assist in preparing and managing the department’s budget and approved expenditure as defined in the manual of authority.
• Collate inputs from Unit Heads on HAM & Admin activities to prepare periodic management reporting and submit to Head, HAM/Admin for review.
• Organize picking and dropping the expatriates from airport to their residence area.
• Perform any other duties as may be assigned from time to time by Head, HAM/Admin

Academic Qualification, skills and Competencies.

• Bachelor’s degree or its equivalent in relevant discipline.
• Minimum of five (5) years of work experience preferably in manufacturing industry.
• Proven experience as Admin or similar role.
• Able to effectively interact with different types of people
• Very good presentation, communication and interpersonal skills.
• Excellent planning and organizing skills
• Critical thinker, Team player and problem-solving skills
• Good time-management skills
• Knowledge of office management procedures and systems.
• Proficient in Microsoft office suite.
• Ability to prioritize and manage multiple tasks simultaneously.