Fleet Compliance Officer

JOB SUMMARY

• Responsible for overseeing and ensuring safe, compliant, and cost-efficient fleet operations by enforcing maintenance schedules, controlling repair and tyre costs, and ensuring compliance with company policies and standards in spare parts management, telematics monitoring, and SAP-PM/TMS processes across both workshop and operational activities, while leading staff training and driving fleet improvement initiatives to optimize performance and reliability.
• Manage and monitor biometric capture systems for driver identification, attendance verification, trip authorization, and compliance tracking, ensuring data accuracy, system availability, and adherence to company policies.

JOB RESPONSIBILITIES

• Oversee and ensure compliance with preventive maintenance schedules, including servicing after required mileage and adherence to PM processes.
• Monitor daily spare parts usage and control repair and tyre costs to remain within approved budgets.
• Ensure compliance with fleet processes, including notification management (open/close), TECO, MTTF, and MTTR tracking.
• Track, investigate, and report root causes of additional AGO consumption and other operational variances.
• Ensure trucks are properly maintained, including anti-rust treatment and regular washing after use.
• Enforce adherence to TMS and SAP processes, including trip creation, closure, and system compliance.
• Utilize telematics systems (GPS, speed limiters, AI cameras, SAP) to monitor fleet movement, driver behavior, speed, and route compliance in real time.
• Monitor telematics devices daily, escalate faults to vendors, and investigate tampering to ensure asset safety and compliance.
• Lead and coordinate training programs (PM, TMS, SAP) for staff and ensure onboarding training for new joiners, including SAP access provisioning.
• Ensure compliance with safety standards, including 100% PPE availability and usage.
• Drive compliance in driver behavior, truck cleanliness, and operational standards (minimum 95% adherence).
• Maintain accurate fleet data and prepare daily, weekly, and monthly performance and cost reports for management decision-making.
• Manage and ensure successful execution of fleet improvement and technology projects (e.g., tyre management, RFID, e-POD, automation initiatives, speed limiters, cameras).
• Track performance metrics and drive continuous improvement in fleet efficiency, reliability, and compliance with company policies and regulatory standards.
• Manage and ensure successful execution of fleet improvement and technology projects (e.g., tyre management, RFID, biometric systems, e-POD, automation initiatives, speed limiters, and AI cameras).

COMPETENCE REQUIREMENTS

• Excellent organizing and prioritizing skills.
• Ability to pay attention to detail and accuracy.
• Information management skills.
• Effective communication and vendor relationship skills.
• Analytical skills.
• Teamwork and collaboration skills.
• Professional integrity.
• Proficiency to meet deadlines.
• Knowledge of biometric systems, telematics, and fleet monitoring technologies.
• Ability to manage and analyze data from biometric and fleet management systems.
• Strong systems administration and technology adoption skills.

QUALIFICATION/EXPERIENCE

• BSc or HND in Computer Science with Transport Management and Logistics background can be considered.
• 2-5 years of experience in a large professional organization.
• Ability to interpret data.
• Analytical skills and a high level of attention to detail.
• Excellent Communication skills and perfect command of the English language.
• Proficient with SAP ERP system and Microsoft office.
• Working knowledge of biometric attendance, driver identification, and access control systems will be an added advantage.