Internal Control Specialist

 JOB SUMMARY

Responsible for ensuring the effective implementation and maintenance of the organization’s internal controls framework in alignment with the company’s strategic objectives, regulatory requirements, and Management's expectations.

Working under the guidance of the Internal Control Team Lead, this role assists in overseeing internal control activities and contributes to ongoing monitoring, assessment, and improvement efforts. The Incumbent promotes a strong internal control culture by supporting adherence to professional standards such as COSO or equivalent frameworks and a commitment to continuous improvement in internal control practices.

JOB RESPONSIBILITIES

SUPPLY CHAIN, INVENTORY & WAREHOUSE CONTROLS REVIEW.

• Conduct periodic stock count and verify the accuracy of raw material, WIP, and finished goods.
• Review controls around Warehouse processes, receiving, storage conditions, dispatch and documentation.
• Review controls around procurement processes, Vendor management, contract compliance, and price comparison.
• Review Materials movement and ensure proper documentation and controls around inventory.

LOGISTICS & TRANSPORT CONTROLS REVIEW.     

• Conduct spot check review on Fleet management, Fuel usage, trip records, vehicle maintenance and driver compliance.
• Review tracking systems, route planning and adherence to transport policies.
• Audit Vehicle maintenance schedules, spare parts usage and transport cost analysis.
• Evaluate compliance with transport Policies and safety procedures.

FINANCIAL & COMPLIANCE AUDIT.            

• Review compliance with Policies, procedures and controls around payments, cost accounting, production costing, payroll and expense claims.
• Review of Production Cost, bill of materials (BOM) and variance analysis.
• Review compliance with statutory, regulatory and internal policy requirements.
• Conduct revenue assurance checks and fraud risk assessments.

I.T AUDIT RESPONSIBILITIES

• Conduct I.T General Controls (ITGC) review which includes
• Access controls (user rights, compliance with password policy, privilege levels).
• Change management Controls.
• Back-up and recovery procedures.
• System development lifecycle
• Perform application controls review on ERP systems (e.g. SAP)
• Periodic review of Data Integrity, System configuration, and interface controls across production, Finance, Sales, Transport, and Warehouse modules.
• Periodic review of cybersecurity controls such as antivirus management, vulnerability management, endpoint protection, and patch updates.
• Review of compliance with I.T Policies, data protection regulations and security standards.
• Periodic test of controls and transactions, identify anomalies and or fraud if any.                                                                                                                                                                                                                                                                                                             

COMPETENCE REQUIREMENTS

• Strong understanding of manufacturing processes and cost structures.
• Ability to analyze financial and operational data (production records, inventory reports, yield results).
• Knowledge of IIA Standards and Internal control frameworks.
• Deep attention to details and strong investigative skills.
• Strong proficiency in MS Excel, audit trail tools and SAP.
• Excellent communication and report writing skills.
• Integrity, objectivity and strong problem-solving skills.
• Ability to interpret data.
• Analytical skills and a high level of attention to detail

QUALIFICATION/EXPERIENCE

• B.sc Accounting, ICAN/ACCA certification an added advantage
• 5-7 years in Internal Audit, Risk Management or Internal Control Functions.
• Experience in Manufacturing, FMCG, Production operations, Logistics, Supply chain orr similar industries, is highly preferred.
• Proficiency with SAP ERP system and Microsoft office.