Administration Officer

Key Duties & Responsibilities Fleet Management

· Vehicle Maintenance: Schedule routine servicing, repairs, and safety inspections to keep all company vehicles roadworthy.

· Compliance & Documentation: Track vehicle insurance, registration, licensing, and traffic logs.

· Usage Monitoring: Oversee vehicle allocation, fuel consumption analysis, and driver adherence to company transport policies

. Coordinate all ground movement of staff.

· Driver management: Ensure proper supervision and allocation of Admin drivers · Fleet availability: Ensure that all Admin vehicles down time is reduced by working closely with the LMV in-house garage and other service providers accordingly.

Estates Management · Property Maintenance: Act as the main point of contact for resident complaints and inquiries; Supervise repairs and general upkeep of the surroundings in the Dangote housing estates. · Reporting and record keeping:

Maintain accurate administrative records, update tenant’s database accordingly, and prepare facility status and occupancy reports for management.

Vendor Payments and Financial Processing

· Prepare purchase requisitions (PRs) and ensure purchase orders are active for all recurring services for efficient payment processing.

· Review incoming vendor invoices and match them against delivery receipts and services.

· Ensure that all payments are processed and submitted to finance on time 

· Monitor administrative and operational budgets, logging expenditures and tracking inventory costs.

General Office Administration

· Office Logistics: Manage local and international travel for all staff and maintain vendor relationships with travel agents, airlines and car hire companies.

· Office space: Coordinate office space and furniture requirements for all staff. · Ensure availability and good working order of office equipment (water dispensers, microwaves and fridges) for use by staff and supervise general clerical duties. 

Fleet Management ·

 Vehicle Maintenance: Schedule routine servicing, repairs, and safety inspections to keep all company vehicles roadworthy.

· Compliance & Documentation: Track vehicle insurance, registration, licensing, and traffic logs.

· Usage Monitoring: Oversee vehicle allocation, fuel consumption analysis, and driver adherence to company transport policies. Coordinate all ground movement of staff.

· Driver management: Ensure proper supervision and allocation of Admin drivers

· Fleet availability: Ensure that all Admin vehicles down time is reduced by working closely with the LMV in-house garage and other service providers accordingly. Estates Management

· Property Maintenance: Act as the main point of contact for resident complaints and inquiries; Supervise repairs and general upkeep of the surroundings in the Dangote housing estates.

· Reporting and record keeping: Maintain accurate administrative records, update tenant’s database accordingly, and prepare facility status and occupancy reports for management. Vendor Payments and Financial Processing · Prepare purchase requisitions (PRs) and ensure purchase orders are active for all recurring services for efficient payment processing.

· Review incoming vendor invoices and match them against delivery receipts and services.

· Ensure that all payments are processed and submitted to finance on time

· Monitor administrative and operational budgets, logging expenditures and tracking inventory costs.

General Office Administration ·

Office Logistics: Manage local and international travel for all staff and maintain vendor relationships with travel agents, airlines and car hire companies.

· Office space: Coordinate office space and furniture requirements for all staff.

· Ensure availability and good working order of office equipment (water dispensers, microwaves and fridges) for use by staff and supervise general clerical duties. 

Academic / Professional Qualifications

Bachelor’s degree in business administration, social science or equivalent.

three (3) years’ work experience

Skills & Competencies

Organizational and time management Skills

Good communication and negotiation skills

Leadership ability and strong management skills.

Good data gathering and analysis skills.

Baseline problem analysis and solving skills.

Creativity and an ability to think out of the box.

Ability in the use of MS Office, MS Excel and Power point Presentation skills.

Exposure or experience in ERP software (SAP) or advanced Excel reporting.