Asset Officer - DCT Okpella

Location: DCT Okpella

Job Summary

Dangote Cement Trasport Okpella is looking for an Asset Officer who will be responsible for maintaining accurate records, monitoring, safeguarding, and managing the company’s assets, including vehicles, trucks, motorcycles, office equipment, machinery, and other company property.

The role ensures that all assets are properly documented, assigned, tracked, maintained, and accounted for throughout their useful life.

The Asset Officer will work closely with the Operations, Finance, Maintenance, Procurement, and Administration teams to ensure effective utilization and control of company assets.

Key Responsibilities

• Maintain an up-to-date and accurate fixed asset register for all company assets.
• Record details of assets, including asset number, description, purchase date, cost, location, condition, and person/department assigned.
• Tag and identify company assets with appropriate asset numbers or identification labels.
• Monitor the movement, transfer, allocation, and disposal of company assets.
• Ensure that vehicles, trucks, motorcycles, equipment, and other operational assets are properly documented.
• Track vehicle and equipment ownership documents, registration, insurance, licenses, and other relevant documents.
• Monitor the condition and utilization of company assets and report damaged, missing, idle, or underutilized assets.
• Coordinate with the Maintenance Department to ensure timely servicing and repairs of vehicles and equipment.
• Maintain records of vehicle maintenance, repairs, mileage, fuel usage, and other relevant operational information where applicable.
• Conduct periodic physical verification and inventory checks of company assets.
• Investigate and report discrepancies between physical assets and asset records.
• Prepare reports on asset movements, condition, utilization, losses, damages, and disposals.
• Ensure that assets are properly handed over to employees, drivers, branches, or departments using appropriate documentation.
• Monitor assets assigned to staff and ensure proper accountability upon transfer, resignation, or termination.
• Assist in the procurement and registration of new assets.
• Work with the Finance Department to ensure that asset purchases and disposals are properly recorded.
• Assist with asset valuation, depreciation schedules, and reconciliation where required.
• Ensure proper documentation and approval for the disposal, sale, transfer, or write-off of company assets.
• Report cases of theft, loss, misuse, or unauthorized disposal of company assets to management.
• Ensure compliance with company asset management policies and procedures.
• Maintain proper filing of asset-related documents.
• Perform other duties assigned by management.

Transport-Specific Responsibilities

• Maintain accurate records of all company vehicles, trucks, buses, motorcycles, and other transport equipment.
• Track vehicle registration, insurance, roadworthiness certificates, permits, and renewal dates.
• Monitor vehicle allocation to drivers and branches.
• Maintain records of vehicle mileage and maintenance history.
• Track Trucks that are operational, under repair, idle, or out of service.
• Liaise with drivers and the Maintenance/Workshop team regarding vehicle condition and repairs.
• Conduct periodic physical inspection of Trucks and transport equipment.
• Report unauthorized use, misuse, accidents, damages, or missing vehicle accessories.
• Ensure that vehicle handover and return procedures are properly documented.
• Prepare periodic fleet and asset status reports for management.

Requirements and Qualifications

• B.Sc. or HND in Accounting, Finance, Business Administration, Estate Management, Logistics, or a related field.
• 2–4 years of relevant experience in asset management, inventory control, administration, finance, logistics, or transport operations.
• Experience in a transport, logistics, haulage, or fleet management company is an advantage.
• Good knowledge of asset management and inventory control procedures.
• Good knowledge of Microsoft Excel and asset/accounting software.
• Strong record-keeping and organizational skills.
• Good numerical and analytical abilities.
• Excellent attention to detail.
• Good communication and interpersonal skills.
• Ability to conduct physical asset verification and inspections.
• High level of integrity, accountability, and confidentiality.
• Ability to work independently and coordinate effectively with different departments.

Key Performance Indicators (KPIs)

• Accuracy and completeness of the asset register.
• Percentage of company assets properly tagged and documented.
• Timeliness of asset verification and reconciliation.
• Reduction in lost, missing, or unaccounted assets.
• Proper tracking of vehicle and equipment documentation.
• Timely renewal of vehicle licenses, insurance, permits, and other statutory documents.
• Proper documentation of asset transfers, handovers, and disposals.
• Reduction in asset misuse and unauthorized use.
• Accuracy and timeliness of asset reports.

Core Competencies

• Asset and inventory management
• Record keeping and documentation
• Fleet monitoring
• Microsoft Excel proficiency
• Attention to detail
• Analytical and problem-solving skills
• Communication skills
• Organization and time management
• Accountability and integrity
• Teamwork
• Confidentiality

Benefits

• Private Health Insurance
• Paid Time Off
• Training & Development