HR Records Officer

HR Records Officer

Job Summary

Responsible in providing quality records management of personnel records by preparing, maintaining, storing and tracking physical and electronic records, including the retrieval of archives and disposal of records in accordance with statutory, organisational and operational requirements.

Key Duties and Responsibilities

• Maintain the security, confidentiality, and integrity of all physical and electronic employee’s records in accordance with statutory requirements.  Regularly review the status of files to initiate archiving and/or disposal action in a timely manner and provide regular and ad hoc reports regarding file storage, disposal and archiving issues.
• Arrange the authorisation and disposal of records identified for archiving under the functional and general retention and disposal authorities and assist with the maintenance of the Records Management System, associated procedures, and system documentation to enable efficient tracking of files and retrieval of information.
• Coordinate and manage employee’s records and databases, complying with administrative systems, processes and policies, to ensure that all information is accurate, stored correctly and accessible while supporting all staff with their recordkeeping responsibilities.
• Develop, implement and monitor recordkeeping systems, procedures and methods, adapting processes and techniques as required, to facilitate efficient team/unit operations in line with organisational standards, policies and procedures.
• Assist with all HR related duties for the Records management system.

Educational Qualification and Work Experience

• B.Sc./HND Human Resources Management, Business Administration, Industrial Psychology, or related field
• Any relevant certification is an added advantage.
• A minimum of 2 years of experience working in the human resources field.

Skill and Competencies

• Effective Communication skills
• People management skills
• Conflict Resolution Skills
• Project Management Skills
• Negotiation skills
• Presentation skills
• Interpersonal Skills
• Integrity
• Empathy
• Openness
• Discretion